§ All job related activities done from a single module. This avoids switching between various modules / screens thus saving time and trouble for users.
§ Quotation generation and tracking. Linking of quotation to jobs.
§ Handles Air / Sea / Rail / Road, Import / Export and multi-modal single and consol jobs
§ Complete costing module. Pre and post operation costing module helps in identifying the profit of a job well in advance of executing it.
§ Automatic notification of cargo status through preferred communication method of customer, Fax / Email / SMS.
§ Complete monitoring of time from enquiry to delivery of cargo with automatic notification of failures.
§ Automatic triggering, assignment and monitoring of various tasks like pickup of cargo, delivery of cargo, AWB execution etc. This module automatically posts remainders to assigned users.
§ Job history. System keeps track of all activities done through a job. E.g., printing of documents, generation of invoice, modifications to the job, etc. Each activity will be recorded along with the user id and date/time stamp.
§ Booking module maintains the bookings done for customers and helps in salesman analysis. Automatic booking confirmation is sent by the system once customer confirms booking. In case of ocean LCL, this module help in deciding on the type of container to be booked for a particular route as the booking is stored based on load/discharge port.
§ Transport module. When a pickup or delivery request is registered against a job, system automatically generates a task for the transport controller. Pending pickup/delivery status will be known at any point of time. Automatic reminders will be triggered from the system.
§ Cheque request is generated from the system and is processed by an electronic workflow.
§ Filed rates. System allows storing of rates against customers which will be picked by the system for calculation of charges.
§ All major EDI messages generated by the system.
§ Intelligent printing. Default output destination can be set for each report and user.
§ Full security. Module level, user / group level permission settings. Access can be provided for any or multiple operations. (view, add, modify, delete and print).
§ Fully two-way integrated accounting system. A full-fledged accounting system is totally integrated to the operations module. The accounting system has general ledger, receivable, payable, asset maintenance and PDC.
Flotilla starts with recording of enquiries. Whenever a customer calls on for information regarding import, export, clearing, forwarding, etc., the person attending the call can record the details into the system. The information entered can be used for follow-ups and for evaluating the customers. The follow-up information also can be fed into the system.
The system provides the user to prepare quotation. Customer wise agreed rates can be maintained in the system. Charges will be automatically calculated when a job is created. The quotation can be printed on a pre-defined format.
Once a shipment is confirmed, a job is created. The job contains all information regarding the shipment. Invoice is automatically generated by the system from the sales figure entered in the cost sheet. The actual cost is updated by the system when the accounts department prepares the financial voucher. The cost sheet will reflect the status of a job at any point of time. A summary cost sheet report is also provided to list out all the cost sheets pertaining to a particular category (Sea-Air, Sea Export, Air-Air, Air-Sea, etc.,) during a particular period. User specifies the reporting period by entering starting and ending dates.
The full details regarding a job including the B/L details or AWB details are entered into the job. After entering the details user will be able to generate the B/L, Manifest, Delivery Order, Arrival Notice, Air Way Bill, etc., depending on the job type.
This module provides cargo consolidation for exports and imports. User can maintain both sea and air consolidations through this option. Shipments when received are entered into the system and once the shipment is ready and on confirmation the system automatically creates the job records for all selected shipments in the consolidation list. User will be able to generate manifest and B/L, AWB for the shipments. Loading list can also be generated. Transfer of consignment between consolidations is also possible.
Both cash and credit invoices can be generated from the system. Invoice details are obtained automatically from the cost sheet (sales column). Multiple invoices can be generated for a single job. The system automatically generates the necessary financial vouchers and makes the updates to the accounts master immediately. As the system handles multiple currencies, user has the option to generate invoices in multiple currencies.
The credit notes that are generated can be linked to an invoice or to a job. All the necessary updates in the accounting system are automatically handled by the system.
The system is capable of generating Bill of Lading in multiple formats, which will help the user in printing B/L of various shipping lines. The details are taken from the job file.
Delivery order is generated when the customer comes to collect it. A receipt is printed for the delivery order fees.
The cargo arrival notice is automatically printed by the system. For a consolidated job arrival notice is printed for all the jobs in the consolidation except for the transshipment cargo.
User can generate cash or credit sales register from the system. The details of the invoice generated will be listed with totals. User can specify a period for which the report is to be generated.
The report provides the user with information on the profit or loss incurred on each job. The total profit or loss also is obtained for a particular period. User is able to select a particular type of jobs for a specified period.
The jobs pending to be invoiced are listed in this report. At any point of time user can find out what is the pending amount to be invoiced.
The loading list provides details of consolidation. Each item in the consolidation will be listed along with shipper, consignee, final destination, weight and measure.
List of pending shipments is available for import jobs. Storage charges are automatically calculated by the system.
This report gives a clear idea what is the volume of work done to any particular destination during a particular period or to all the destinations.
General reports on sales for Customer, agent, destination, cargo etc. can also be generated from the system.
The following reports can be generated based on the salesman.
· Business salesman wise - Salesman wise business done under different categories to and from various ports.
· Profit analysis - The profit or loss made on each job under each salesman can be generated from the system.
· Commission calculation - Commission statement is automatically generated by the system. Only job that are completed will be taken for this report. The completed jobs are those for which the invoices are fully settled.
· Outstanding statement - Salesman wise outstanding statement can be generated by the system.
The job enquiry provides the user with all the information regarding a particular job. Any information entered for a job can be view through this option. The complete information is divided into multiple popup screens, which can be activated by a single keystroke. It is possible to search a job based on one or more elements of a job.
The airfreight enquiry provides the user with the basic freight charges to any destination.
The ocean freight to any particular destination on any particular shipping line is obtained from this option.
The basic fare for land transport within and outside U.A.E on various types of carriers can be accessed from this option.
The marketing module helps the user in keeping track of various inquires from customers. This module allows the user to record the details of the inquiry, the rate offered, etc., into the system. At a later stage, if the inquiry is confirmed, the details already fed into the system can be converted into a cost sheet and from there into a job.
The module also helps in analyzing the inquiries, e.g. how many inquires for a particular customer has been converted into job, variation of cost offered with competitors etc.
A fully integrated plug-in module of Flotilla which automates entire activities of Warehouse Management and 3rd Party Logistics.
Starting from Advance Shipment Note, WHMS manages Receipt, Storage and Delivery of goods no matter whether the item stored is Pin or Plane, Food or Poison, Explosive or Toy.
Combines many human resources functions, including benefits administration, payroll, recruiting and training, and performance analysis and review into one package.